Advisors and Advisees on Schoology

The Advisor/Advisee tool allows faculty members with Advisor access to monitor their Advisees’ enrollments, grades, attendance, and schedule.

Any user with the System Admin role has Advisor access to any user within their school/building by default. As the System Admin, you can enable the Advisor Access permission for all users in a given Role in your Schoology Enterprise account. This grants all users within a given role Advisor Access for all users in their school/building.

Alternatively, you can designate Advisor/Advisee pairs on an ad hoc basis or via the Import tool. This gives faculty members Advisor Access only for students paired with them as Advisees.

Advisors View

In the Tools menu at the top of Schoology, advisors can use the Advisor Dashboard to look up individual students to see the student’s enrollments, calendar, attendance, and grades.

In the Summary tab, the faculty member in the advisor role can see a list of the student's course enrollments, the groups the student is a part of, and the same assignments and events the student sees in his or her Upcoming column.

Searching for an Advisee shows Current and Past Courses within the Summary tab. Current Courses show the current Grading Period Grade and Attendance summary. Past Courses show the Overall Grade and Attendance summary.

Advisee Search Criteria

The search requires at least two characters from both the first and last name. Use one of these formats:

• First two letters of the first name, space, first two letters of the last name
• First two letters of the last name, space, first two letters of the first name
• Last two letters of the first name, space, last two letters of the last name
• Last two letters of the last name, space, last two letters of the first name

If the search returns more than 10 results and you don't see the student, try one of the following:

• Enter more characters in the search.
• Search by email, username, or unique ID.

Student View

Students can view assigned Advisors on their profile page. To view, students can click their name in the upper-right corner of Schoology and click Your Profile. Advisors are listed under contact Information.

To view assigned Advisors, the View user advisors permission must be enabled for students by a System Administrator.

Enable Advisor Access

System Administrators have the Advisor access system-level permission enabled by default. This permission cannot be disabled.

You can enable the Advisor Access permission for a role in User Management > Permissions to give all users in a particular role advisor access to all students. To enable Advisor access for all users in a given role, follow these steps:

1. Click Tools.
2. Select User Management.
3. Click Permissions on the left.
4. Check the box in the Advisor Access row in the column corresponding to a specific Role, under the Administration Setting section of this page.
5. Click Save Permissions at the bottom of the page.

Or, you can create advisor/advisee pairings so that advisors can look up only their advisees using the advisor tool.

Creating Advisor/Advisee Pairs

Instead of enabling the Advisor Access permission for all users in a certain role, you can enable Advisor Access for certain staff and student pairings in the Manage Users area of your System Admin account.

1. In User Management, click Manage Users.
   

   

   
   
   
2. Select the Parent/Advisors tab.
3. Search for the student who will act as the Advisee.
4. To the right of the student’s name, click Advisor.
   

   

   
   
5. Enter the name of the staff or faculty member who will act as the student’s advisor.
6. Click Save Changes.

Importing Advisor/Advisee Associations

As the System Admin, you can import Advisor/Advisee associations in bulk by uploading a CSV file in Manage Users > Parent Advisor tab.

Before you begin, you need a two-column file that matches the Unique ID of the advisor to the Unique ID of their child. Each row denotes an advisor/advisee pair. Then, to create the association between the Advisors and their students:

1. Click Tools.
2. Select User Management.
3. Select the Parents/Advisors tab along the top.
4. Click Options.
5. Select Import under Associations.
6. Select Advisor from the drop-down.
7. Upload your CSV file.
8. Select the correct columns in your file from the drop-down menu so that the Advisors' Unique IDs and Students' Unique IDs are mapped accordingly.
9. Click Preview to review the associations, and then run the import.