District Information Assistant

District Information Assistant is a PowerBuddy AI tool that uses secure, organization-specific documentation you provide to train the AI. You can use the District Information Assistant knowledge base to upload and manage static data from Microsoft Word, text files (TXT format), and PDF documents, or use the embedded web crawler to uncover and organize information using natural language prompts.

To access District Information Assistant settings:

1. Select Tools from the main menu.

2. Select PowerBuddy Settings.

   1. Alternatively, choose School Management, and then select PowerBuddy Settings.

Turn on District Information Assistant

Turn District Information Assistant on to manage the knowledge base and to make the chat available to staff.

Manage permissions

To manage permissions at the role level, select the Manage user permissions link and set access for roles.

Access by school

If you have permission to manage access by building, select the Manage school access link. 

Managing access by school grants or removes access for the entire building.

1. On the School access page, choose Edit.

   1. To change access for an individual school, choose to give a school Access or No access to the PowerBuddy features you have enabled for your organization. 

   2. To change access for multiple schools, select the schools you want to edit. 

      1. From Bulk actions, choose which PowerBuddy feature you want to change access for and select Access or No access for the feature.

2. Select Save changes.

Manage knowledge base

1. Choose Visit knowledge base.

2. Select Upload.

3. On the Upload page, choose whether to upload a Document or provide a URL.

4. Choose whether or not to give Public Access to the resource. Turning Public Access on will make the resource available to everyone who has access to the District Information Assistant PowerBuddy chat.

   1. Upload a document:

      1. Either drag and drop your file into the area provided or click to select your file.

   2. Provide a URL:

      1. Enter the URL.

5. Enter a Title.

6. Choose a Tag header that best represents the document.

7. If you are uploading a document, enter the Document source. This is used to help categorize the document. For instance, you might want to classify that a document came from a school or district. In this scenario, you can designate either School or District as the document source.

8. If Public Access is off, select the Audience that will have access to this resource.

9. Click Upload.

On the Knowledge base page, you can check the upload status in the Last updated field.

https://youtu.be/W84guhwUNpg