Schoology SIS Connect Teacher App

If your school is using the Schoology SIS Connect app to provision users, courses, and enrollments into Schoology, your System Admin can install the Schoology SIS Connect app to your course to sync Schoology grades to your SIS Gradebook.

The Schoology SIS Connect app is installed in your Schoology course so that you can sync grades from your Schoology gradebook to your SIS gradebook.

You can use the SIS Connect app in your course to determine which categories in your Schoology gradebook correspond with the categories in your SIS gradebook. You can also use the app to manually sync grades from Schoology to your SIS.

Install the app in courses (system admins)

1. Click the Apps icon (four squares) in the navigation of Schoology.

2. Click App Center in the drop-down menu.

3. Click Organization Apps.

4. Click Install/Remove for the Schoology SIS Connect app.

5. Select the box to install the app to All Courses. We also recommend that you enable the box to make the app available to Course Admins Only.

6. Submit to complete.

After the form is saved, all courses in your schools mapped to your SIS have the Schoology SIS Connect app in the menu of the course profile.

Course Admins Only ensures only teachers enrolled in the course can launch the app. System Admins cannot configure the app or sync grades unless they are enrolled in the course.

Configure the app (teachers)

1. First, click the Schoology SIS Connect app from the left menu of your course.

2. When you open the app for the first time, approve access.

3. Begin by saving your category settings in the Configuration tab of the app.

4. Map your SIS Connect Course Categories to the Schoology Course Categories. When creating graded materials in Schoology, assign a Category to each item. When items sync back to your SIS gradebook, they will be assigned to categories in your SIS based on the mapping in this area. You can map more than one Schoology grading category to a single grading category in your SIS.

5. Click Save Configuration to apply your changes.

If no Schoology categories exist, you can create one in the app by selecting Create New Schoology Category.

You can create a new category from the SIS Connect app with the following steps:

1. Select (Create New Schoology Category) in the drop-down menu.

2. Click Save Configuration.

3. This will create the category in the Grade Setup area of the Schoology course.

Information transferred from Schoology to my SIS

The following information is passed from Schoology to the SIS during grade sync:

• Name of the graded item, provided it is unique within the course

• Due date associated with the graded item

• Grading category mapped through SIS Connect configuration

• Numeric score for each student

• Optional comments under 100 characters, when supported by SIS configuration

Sync grades (teachers)

Scheduled sync

Scheduled sync automates the grade passback synchronization for educators by allowing teachers and administrators to set up a weekly schedule to sync courses and grades from Schoology to PowerSchool SIS Connect. Syncs can be scheduled within a three hour window, and the progress of the sync can be referenced on the Grade Sync page. If an update is made during the sync window, that update will not be included until the next scheduled sync.

Set up a scheduled sync

1. From the SIS Connect app in Schoology, navigate to the Configuration tab.

2. Select the Schedule Sync checkbox.

3. Choose a day and time for your sync to run.

4. Select Use this schedule for all my existing courses if you want the sync to run for all of the teacher's active courses.

5. Define your categories by mapping the SisConnect Course Categories to Schoology Course Categories.

6. Click Save Changes.

Syncing grades from the Schoology SIS Connect app

After the configuration settings are saved, teachers can review the status of graded items and grades from the Sync Grades area of the app. The column displays the title of the graded item. The columns in the middle display the timestamp of the last successful sync and the status of the last sync.

The Action column allows you to sync individual items. To sync all new or updated items in the course at once, click Sync Changes.

Status indicators

• Successful — This means that the item was successfully synced to the SIS gradebook.

• In Progress — A sync has been initiated and is waiting to process.

• Failed — There was a problem with the sync. Move your mouse over this indicator for specific details.

• Updates Available — A sync has not yet been initiated since the item was updated in Schoology.

• Opt Out - This material has Sync to SIS disabled in the material's edit screen.

If a graded item or grade has not yet appeared in your SIS Gradebook, you can navigate to this area of the app and click on the Sync icon or on Sync Changes to manually resend the information to your SIS.

If there has been an error in the sync, a red message icon will appear. Hovering over the icon displays a message that details the error.

Syncing grades from the Gradebook

You can also sync grades and access logs directly from the gradebook by selecting the sync and log icons along the top.

Locate materials

You can locate your materials in a few different ways:

• Search by assignment title

• Filter by grading period

• Filter by sync status

• Sort materials by title, due date, and last sync

If your most recent changes are not displayed in the Grade Passback material list, click Clear Cache, to refresh the cached item list. 

Important notes

• Currently, only assignment grades are supported in gradebook sync. Grading scales, weighted categories, and attendance are not included in SIS passback.

• Items that are not assigned to a grading category in Schoology do not sync to the SIS. Depending on SIS configuration, these items may be assigned to a default category or excluded entirely from passback. Teachers who want to exclude specific items should use the Sync to SIS option within the item settings.

• Due dates may be required in the SIS even if they are optional in Schoology. Assignments should include due dates within the grading term to ensure successful sync behavior.

• Grade item titles can exceed 50 characters in Schoology; however, synchronization may be limited by SIS character restrictions, which can result in truncation or rejection depending on the system.

• When exception codes are applied in the Schoology gradebook, they are passed to the SIS as OneRoster ScoreStatus values. The way these values display in the SIS gradebook depends on SIS-specific configuration.