View Courses permission (enterprise)

Administrative permissions override other permissions in Schoology. For example, a teacher needs to be a course administrator with Manage Gradebook enabled to display and edit a course gradebook. However, Administer Courses is a system administration permission that allows a user to display and edit all course gradebooks within a school. 

The Administer Courses permission provides a system administrator with all the visibility and control they need to administer courses in their organization. As helpful as it is for system administrators, the permission is too powerful to grant to all user types who may need access to courses across an organization. In this case, these specific types of users may need to display the information in all the courses, but they shouldn’t be able to make changes in all the courses.

The View Courses permission provides users access to important information in courses without making changes.

Configure the View Courses permission

1. Click Tools.
2. Select User Management.
3. Select Permissions.
4. From the Administration Settings section, select View Courses for a role. This allows users in this role across your organization to display courses for their school building.
5. Click Save permissions.

A read-only view of Bulk Edit

The Bulk Edit area within a course is helpful for course administrators who want to review or edit information related to their course materials all on one page.

For organizations with the View courses permission enabled, you can also configure the View materials settings permissions to give certain course administrators a read-only view of the Bulk Edit page.

System administrators can configure this permission in the As a course admin this role can... section of the Courses permissions in Manage Users.

The View materials settings permission must be enabled for a role before the Manage materials permission can be enabled.

Users who have View materials settings enabled without enabling Manage materials enabled will have a read-only view of Bulk Edit.

How do users with View Courses enabled access courses in which they are not enrolled?

Users who have the View Courses permission in their schools can select Courses, click My Courses, and then review the Course Listing area.

With view-only access to the Course Listing area, users can browse and select course sections in the schools they have permission to view.

What displays for a user who has View Courses enabled when viewing courses in which they are not enrolled??

The user will have view-only access to the following areas of the Course Options:

• View Course As
• Info
• Recycle Bin

Materials

Users can review the full course materials list, including graded materials and files.

Course administrators with View Course enabled can submit assignments on behalf of students. This functionality is available for secondary and elementary-themed courses.

Users with View Courses enabled can't navigate to apps or web packages. 

Calendar

Users can review the Upcoming feed and select materials with due dates to display more information about the material. Click the calendar icon to scroll through days, weeks, and months of the year to display more materials and events for the course.

Users can navigate to materials from the calendar, but they can't access event pages from the calendar.

Updates

The user can review updates posted to the section but can't edit or delete the updates.

Attendance

The user can review attendance taken for the course, but can't make changes to this area.

Members

The user can read the members of the course, but can't manage the roster.

Users with View Courses enabled can reset the Course Access Code and download Parent Access Codes from the Members page.

Workload Planning

The user can display the Workload Planning page and toggle through the calendar and Student Workload fields to review different dates and workloads.

Gradebook

Users with View Courses enabled:

• Can display a read-only gradebook view including filtering options.
  
• Can access the read-only Bulk Edit from the gradebook. This allows them to display all settings for course materials.
• Can print or export grade reports from the options menu.
  

Grade Setup

For users with View Courses enabled:

• Can review the categories, scales, rubrics, and grading periods associated with the section.
• Can't to make changes to any settings in this area.

When users are enrolled as members (rather than course administrators) in courses, none of the permission enabled through View Courses apply. For example, if a user role has View Courses enabled, they can't display a read-only gradebook or read-only attendance page in courses where they are enrolled as members. Instead, they can only display grades and attendance they have received as course members.

Keep in mind that the same considerations do not apply to users in courses where they are enrolled directly as course administrators. For example, a user’s role may not have View attendance enabled, but if View Courses is enabled, then the user can display a read-only attendance page in the courses they administer.