Release 24.10.0.0 - November 2024

Student Analytics and Classroom include Attendance Intervention Suite Analytics

Student Analytics and Classroom now feature the AIS Analytics module, seamlessly integrating data from the Student Information System (SIS) and Attendance Intervention Suite (AIS). This module provides descriptive, actionable, and correlation-based insights, empowering administrators and educators to make informed, data-driven decisions. With AIS Analytics, schools can effectively promote student attendance, reduce chronic absenteeism, and create a more supportive learning environment for all students.

The AIS Analytics module is available to customers with Attendance Intervention Suite and Analytics & Insights Student Analytics.

Feature highlights

• Student attendance insights: Analyze student attendance patterns through AIS-based tiers, segmented by key demographics from SIS data (such as race, gender, and programs). This helps identify areas of disproportionality and improvement opportunities.

• Actionable data on student contacts: Gain actionable insights to detect gaps in your district or school student contact information, enabling timely interventions.

• Communication trends: Review comprehensive insights on AIS communications with students and guardians, segmented by demographic data to spot disproportionalities and improve outreach strategies.

• MTSS integration: Easily assign MTSS interventions to individual students or student groups directly from AIS Analytics for more targeted support.

Module navigation

• Administrators: Navigate to Analytics & Insights, Dashboards, Student Analytics, Attendance Intervention Suite.

• Teachers: Navigate to Analytics & Insights, Dashboards, Classroom, My Attendance Intervention Suite.

MTSS interventions: Bulk print student reports

Added a new bulk print option to the Student Overview tab, allowing users to manage student reports more efficiently.

• Bulk print report: A new "Print report" option is available under Bulk options, enabled when one or more students are selected.

• Selection limits: The "Print report" feature is disabled for selections of more than 10 students, with a tooltip advising to “Limit your selection to 10 students.”

• Multiple reports: After selecting students, users can generate multiple reports in separate tabs, with each student’s report displayed in a separate tab.

• Notes selection: If a student has intervention notes, the option to include public/private notes is enabled in the report dialog.

MTSS Interventions: Scheduling assistant

Added MTSS Interventions scheduling assistant to simplify planning meetings for interventions. Instead of manually selecting each meeting date, users can now schedule sessions in advance:

• Choose the number of sessions (meetings needed)

• Set the repeat interval (weekly, biweekly, monthly)

• Select the specific meeting days (e.g., Mon, Tue, Wed) to efficiently plan meetings for an entire year by adjusting the sessions and days. Additionally, for untimed interventions, users can edit the start and end dates for active interventions.

MTSS Interventions: Meeting date option in Notes

MTSS Interventions Notes section now has an "Add to meeting date" field.

• Lists all intervention meeting dates.

• Auto-selects today’s date or the most recent meeting date.

• Users can deselect the meeting date and save the note without a date.

• Dates are non-interactive in Observation notes.

MTSS Interventions: Attachment support in Notes

Enhanced the MTSS Interventions Notes section by adding support for attachments, giving the user more flexibility to upload and manage student-related information. Key features include:

• File upload: Supported file types include images (.jpg, .jpeg, .png), PDFs, Excel (.xlsx, .csv), Word documents, video/audio files (.mp4, .mp3), and more.

• Separate Attachments tab: All uploaded attachments are listed in a dedicated tab, sorted by the date they were added (most recent first).

• File preview: Select an attachment to preview supported files directly in your browser. Unsupported files will be available for download.

• File management: Attachments can be linked to a note with specific meeting dates and associated with one or multiple students for easy tracking.

This update makes it easier to organize and access important student information across interventions. Attachment size is limited to 50MB per attachment.

MTSS Interventions: Notes access from Observations tab

Users can now record daily updates in notes directly from the Observations tab.

• Use the Note icon on a student card to add a note specific to the selected meeting date and student.

• The note count displays the total number of notes for the student for the selected date.

• Notes created in the Observation tab will also be available on the main Notes page, ensuring easy access.

• When printing reports for individual students, notes added from the Observations tab will be included, providing a comprehensive view of the student's interactions and progress.

MTSS Interventions: Pinned and marked interventions

Users can now pin interventions and move them to the top of their intervention list for quick access. Pinned interventions are grouped in a separate section above "Today's Interventions," sorted alphabetically.

In addition, newly assigned interventions to staff are now marked and highlighted with a bold blue left border. Once opened, the marking is removed.

MTSS Interventions: Print intervention report for multiple students

Users can now print intervention details for multiple students. After selecting the Print Intervention button, the “Print student intervention details” dialog features the following sections:

• Select students to print: Displays all students linked to the intervention, regardless of their status.

• Select goals to print: Lists all goals associated with the intervention.

• Include notes: Options to include intervention public notes, intervention private notes, student public notes, and student private notes.

By default, no students or goals are pre-selected, ensuring users actively choose their desired options before proceeding.

The "Print preview" button is disabled until users make the necessary selections. At least one note or goal must be selected for the button to become active.

If there are no goals or notes, the Print Intervention button on the intervention page is disabled.

MTSS Interventions: School filter

Added a school filter to MTSS Interventions.

• School selection: Users can now only add students and staff who belong to the schools selected in the intervention plan. This means that the schools currently listed in the plan will dictate which interventions can be carried out.

• Backward compatibility: To ensure a smooth transition for existing users, those who previously used a plan without their school marked will still have access to that intervention plan. We’ve automatically selected the appropriate schools from the backend to maintain the workflow.

• Dropdown functionality: In the school dropdown menu within the intervention plan, if any student or staff member associated with a school is currently using that plan, those schools will be disabled in the plan, preventing any changes.

• Student group addition: While adding students from a student group, whether in an intervention or directly from dashboard visuals, if users select students that do not belong to the school associated with the intervention plan, they will receive an error message that those students will not be added. Qualifying students will be added and confirmed by a success message.

• Move student functionality: Students can only be moved between interventions if their school matches the school list of the target intervention. If not, the move will be blocked to ensure school alignment in both interventions.

This update is designed to streamline the intervention processes while maintaining continuity for existing interventions.

MTSS Student Plans: Plan access roles available from PowerSchool SIS user groups plugin

Updated the Analytics & Insights PowerSchool SIS User Groups plugin to include the following MTSS Student Plans plan access roles to provide mapping of user to the following roles:

• MTSS - Student Plans State Admin

• MTSS - Student Plans District Admin

• MTSS - Student Plans District Manager

• MTSS - Student Plans Author

• MTSS - Student Plans Viewer

MTSS Student Plans: Bulk create plans

Dashboard users, with access to MTSS Student Plans, can select a group of students from a dashboard metric and bulk create student plans based on a single plan template for each student with the ability to bulk set the following fields for each student:

• Plan Template

• Start Date

• End Date

• Staff (optional)

• Plan Name (with Template Name and Student name as macro options)

• Checkbox option which checks if an existing student plan based on the selected template exists and to not create another plan for those students with an existing plan from the same template.

Note: There is a maximum of 2000 student plans that can be created from a single bulk creation request, therefore users should filter down to no more than 2000 students.

MTSS Student Plans: Added MTSS Interventions data domain

Updated the Student Plans data domain options to include a new interventions form component to bring data from MTSS Interventions into Student Plans, with support for the following data fields: 

Intervention Plan, Intervention Name, Intervention Status, Instructor, Level, Type, Subtype, First Meeting Date, Last Meeting Date, Days, Goal Count, Visibility, Funding, Description, Intervention Secured, Is State Level, Is State Type, and Is State Plan.

Intervention data domain also includes the following filters:

Intervention Plan, Intervention Name, Intervention Level, Intervention Type, Intervention Subtype, Withdraw Reason, Enrollment Reason, Intervention Status

Application

New Year-end Transition (YET) rollover date in new Tenant Configuration dashboard

New Year-end Transition (YET) rollover date is displayed for each tenant in the Tenant Configuration dashboard. The field enables customers and support to review the currently set rollover dates.

Application, Academics

New GPA calculation methods and priority in new Tenant Configuration dashboard

New feature for PS-SIS customers in the 'Tenant Configuration' dashboard displays GPA calculation methods and priorities. Providing insight to how GPA is calculated for each tenant, making it easier for users to manage and understand their configurations.

Application, Attendance Analytics

New attendance configuration display

New feature for PS-SIS customers in the 'Tenant Configuration' dashboard displays attendance configuration details, allowing clear visibility into attendance and membership thresholds, and making it easier to manage attendance settings.

Application, Behavior Analytics

New behavior configuration visibility

New feature for PS-SIS customers in the 'Tenant Configuration' dashboard displays the behavior configuration details. New metrics "Current Behavior Configuration Settings" and "Current Behavior Flags by School Year" provide quick and clear access to the tenant’s behavior settings.

Behavior Analytics

Improvement in discipline data accuracy for multi-district clients

We have improved the accuracy of discipline data reporting for multi-district clients. The update ensures that suspension percentages are calculated correctly, addressing an issue that impacted how data was being joined for different districts.

Behavior Analytics

New flag Location Combined

Analytics & Insights now reads the location code or subcode based on a new flag Location Combined.

For a single incident, when the “Location Combined“ flag is enabled, the location will be read based on the availability of the code or subcode. If a subcode is available, it will be read. Otherwise, the code is read.

Demographics

Improved multi-year logic for New York (NY) state-specific fields

We’ve improved the logic for New York state-specific fields to better handle cases with missing ending dates. If no ending date is provided, the logic will now default to the end of the current school year, ensuring more accurate multi-year data reporting.

MTSS Interventions

Enhanced filters for MTSS intervention notes and attachments

Added student and date filters to the Notes page, allowing users to filter notes and attachments based on the student they are linked to and the date range when they were added. These filters apply to both the Notes and Attachments tabs, making it easier to organize and find relevant information quickly.

MTSS Interventions

Enhanced student report printing options

Updated the student report printing feature. Now, reports include attendance and observation details even if no goals are selected. If a goal is available, it is auto-selected but can be deselected. If no data exists for a student, the Print Report option is disabled.

MTSS Interventions

Improved meeting date selection

When opening an intervention, the system now automatically selects the current date if the current date is part of the meeting dates. If not, it will select the closest previous meeting date.

MTSS Interventions

Improved visibility of interventions linked to intervention plans

MTSS Interventions users can now select the "Times used" number to display all interventions created from that plan. This enhancement allows users to review key details, including the intervention name, the owner/creator of the intervention, and the district code associated with its creation. Additionally, users can open interventions they have access to in a new tab for more convenient management and review.

MTSS Interventions

New student search feature in Manage Interventions

A "Search for student" field has been added to the Manage Interventions Students page. Users can search students by name or ID to filter the Students list.

MTSS Interventions

Restriction on deleting students and meeting dates with notes

To ensure data preservation, users can no longer delete or remove students if they have an attached note. Additionally, meeting dates with notes cannot be deleted.

MTSS Interventions

Role-based restrictions for browser users

Role-based restrictions are now applied to users with Browser roles. Browser users will no longer see the Manage Intervention button, the Manage Schedule option, the Start Meeting Dates button, or the Use this Plan button. Additionally, links such as Schedule, Enrolled Students, Assigned Staff, and Student Support Resources will no longer be clickable for browser users, ensuring a streamlined view tailored to their role.

MTSS Interventions

Seamless navigation between MTSS and Student Profile analytics

Users can now easily navigate from the MTSS Intervention application to intervention analytics within the student profile using the new "Drill to Profile" option or by selecting a student’s name. This allows quick access to detailed intervention data, while role-based access ensures data security. Users without permission to view interventions in the student profile receive an error and are redirected.

MTSS Interventions

Student status filter added

Added new "Filter status" menu with options for "Enroll," "Withdraw," and "Complete" has been added to interventions. The filter applies to the Student Overview, Attendance, Observations, and Goals tabs, and updates consistently across all.

MTSS Interventions

Target score line added to graphs

Numerical goal graphs on the Student Overview tab now include a dashed Target Score line to help track progress. Hovering over the line displays the target value.

MTSS Interventions

Updated intervention plan preview interface

Updated the intervention plan preview interface with an improved design layout to enhance user experience.  Additionally, text input boxes in the plan details automatically adjust in height based on the content. This dynamic resizing also applies when editing plans, ensuring a smoother experience as you add or modify details.

MTSS Interventions

Updated school selection in intervention plans

Enhanced the school selection in intervention plans by introducing a two-level menu. Users can now select school types in the first menu and corresponding school names in the second. When a school type is selected, all associated schools are automatically selected for convenience. Both menus include search and "Select all" functionality.

MTSS Student Plans

Enabled Plan Type edits

MTSS Student Plan template editors can now update and rename the Plan Type field of a single template. Previously, this was not supported from the edit plan template interface.

MTSS Student Plans

Updated Student Plans staff filtering based on student assigned

Added a new cascading Staff search filter based on the assigned students when creating new student plan.

MTSS Student Plans & Improvement Plans (CIP)

Updated copy process to maintain assigned staff

Copying a student plan or improvement plan now retains the assigned staff from the original plan. Previously, assigned staff was not copied over.

MTSS Student Plans & Improvement Plans (CIP)

Added reset/clear options to Date and Date Range form components

Updated the Student Plans and Improvement Plans Date and Date Range form components to include new reset/clear options to allow users to remove dates, which was not previously supported.

Community Engagement

Updated Community Engagement School Finder filtering sort order

Fixed the filtering and sorting code for the Community Engagement School Finder application to sort values alphabetically or by requested sort order.

MTSS Interventions

Fixed issues with Student Intervention report

Addressed issues related to the Student Intervention when reports occasionally printed data from the day before the actual recorded data, and some reports displayed outdated information. These report issues have been resolved, ensuring that the student reports accurately reflect the correct datasets that have been recorded. Users can now print reliable and up-to-date intervention reports without any discrepancies.

MTSS Student Plans

Corrected printing alignment issue for Student Plans

Updated the printing code to fix an alignment issue with the Student Demographic data domain component when placed at the top, followed by a tab or label form component.  The form component now prints correctly.

MTSS Student Plans & Improvement Plans (CIP)

Updated Academic data domain query for Term data in Student Plans and Improvement Plans (CIP)

Updated the Academic data domain query to consistently display the Term data with DTBL_SCHOOL_DATES.LOCAL_TERM_NAME column.

MTSS Student Plans & Improvement Plans (CIP)

Updated Date Range form component for Student Plans and Improvement Plans applications

Fixed an issue with the Date Range form component not displaying the end date when a date range was selected in both the Student Plans and the Improvement Plans applications.

Application

Returned the "Limit by Value" drill option in Behavior and Enrollment dashboards

The "Limit by this value" drill option has returned in the following dashboards to ensure users can maintain consistent data filtering and analysis without impacting dashboard functionality:

• Behavior, Analysis

• Enrollment, Admissions

• Enrollment, Withdrawals

Attendance Analytics

Enhanced Attendance metrics with period-over-period or year-over-year insights and color-coded indicators

Enhanced the Attendance metrics across the Performance Indicators, Attendance Overview, Risk Analysis, Classroom, and Student Profile dashboards. The following metrics now offer clearer insights by displaying percentage changes compared to the previous same periods or prior year. To help interpret the data, color-coded arrows indicate increases (green) or decreases (red) in attendance.

• Last 30 Days Attendance

• Absent Yesterday

• Absent in Last 5 School Days

• Last 5 Days Attendance

Attendance Analytics

New metric for period absences  in Attendance Overview

Added new metric "Most Frequent Attendance Codes for Period Absences" to be available in the Attendance Overview and Risk Analysis dashboards. The chart shows absence codes by period for the current school year with easy drill-down to detailed data, including course names.

Behavior Analytics

Renamed behavior incidents to offenses

Updated the Behavior module, replacing all occurrences of "incidents" with "offenses" across metrics and labels for clearer terminology. This change ensures consistency without affecting functionality.

Behavior Analytics

Display all offenses linked to an incident

All offenses associated with an incident are now displayed, instead of just one offense. This update ensures users have complete visibility of all relevant offenses for better clarity.

Attendance Analytics, Behavior Analytics

New powergrid metric type for selected beta customers

Embedded new powergrid metric type for Dashboard, Student Analytics, Reporting, Attendance and Behavior is available for selected beta customers.

Behavior Support Analytics

Updated Behavior Support Analytics metrics

Updated the metric "Average Behaviors per student by school [Current Year]" of the Behavior Support Analytics dashboard has been updated as follows:

• For school administrators, the metric now loads by grade and is titled "Average Behaviors per student by grade [Current Year]." The metric displays average student behavior by grade for the school and compares it with the district average.

• For district administrators, the metric behavior was not changed and still loads by school.

Behavior Support Analytics

Renamed Behavior Support Analytics sub-dashboards

Behavior Support Analytics sub-dashboards have been renamed as follows:

• "Overview" is now "Behavior Support Overview"

• "Analysis" is now "Behavior Support Analysis"

• "Ethnicity Analysis" is now "Behavior Support Ethnicity Analysis"

• (My Behavior Support) "Overview" is now (My Behavior Support) "My Behavior Support Overview"

Demographics

Updated state-specific query for multi-year logic for New York (NY)

Improved the logic for New York state-specific fields to better handle cases with missing ending dates. If no ending date is provided, the logic will now default to the end of the current school year, ensuring more accurate multi-year data reporting.

Demographics

Updated state-specific query (VA)

Updated ELL Logic for Virginia (VA) state-specific queries:

{{[S_VA_STU_X].ESL_Code (Y/N, Y - 1, 2, 4 THEN 'Y' ELSE 'N')}}

DW_ETL

Updated Race and Race Code extract logic for student ethnicity

Enhance the PS-SIS student ethnicity extract logic to add Race and Race Code fields to the extract.

Enrollment Analytics

Enhanced logic for tracking student school changes in Enrollment Overview

Metric "How many students have changed schools?" on the Enrollment Overview dashboard has been enhanced for clearer insights. The updated logic now considers additional factors alongside the BEGIN date, ensuring users receive accurate and comprehensive data to support their decision-making.

Enrollment Analytics

Updated metric title

Renamed the Enrollment Overview page, metric "How many students have changed schools?" has been to "How many students have changed schools in the last 365 days?" for clearer insights.

Improvement Plan (CIP) Portal

Updated the review in rich text editor for CIP

The preview of text form components is now displayed in rich text editor (RTE) format.

Improvement Plan (CIP) Portal

Updated required fields display for CIP

Required fields in Continuous Improvement Plans (CIP) are now marked with a red border until filled out.

Intervention Analytics

Fixed date range selection in Intervention Analytics

Corrected an issue that restricted users to only select dates within the current school year for intervention data. Users can now clear the filter and choose any date range. For the Goal Data Wall, the default range is set to two weeks but can be customized as needed.

MTSS Interventions

MTSS Intervention School column in Student Lists

An Intervention School column has been added to the Interventions student lists on the dashboard, classroom, and student profile pages, as well as in all intervention student drill-downs. The column displays the name of the school where the student was enrolled at the time of their intervention enrollment.

PD Links

Custom PD Links Supported

User can create their own custom PD Links to external PD, CMS, or other content they want to make available to users within the Analytics & Insights dashboards.

Academics Analytics

Updated Student Profile, Academics query to display Term data consistently

Updated the Student Profile, Academic Details, Student Academic History metrics to consistently display the Term column data with DTBL_SCHOOL_DATES.LOCAL_TERM_NAME column.

Attendance Analytics

Updated More Info, Data tab for split column display

Corrected issues found in the More Info, Data tab of a metric using the split column function to display correctly. 

Behavior Analytics

Fixed Grade filter issue for CIP

Resolved an issue with the Grade filter in metric "How many students are having repeated incidents in the 2024-2025 School Year?" The filter was previously set to "Annualized Grade," which caused students outside the selected grade to appear in the results.

Enrollment Analytics

Corrected y-axis title for “What are the 10 most frequent withdrawal reasons?” metric

Corrected the Withdrawals Overview dashboard, the y-axis of metric “What are the 10 most frequent withdrawal reasons?” is now titled “# of Withdrawals.”