AMP Data Access Tool: Auto Export Managed Assessment Reports

After creating and distributing managed assessments, educators can evaluate student results with Assessment Reports. System administrators can export reports or schedule exports to your SFTP server. Each report is also available for inactive/archived courses and sections in addition to those currently in session. The available reports are:

• Auto Export Managed Assessment Reports
• Exporting Item-Level Results
• Item-Level Results
• Overall Results
• Mastery Results

Schedule an Export

You can schedule exports from the Auto Export area of Assessment Reports. Only system administrators with the Administer school permission enabled, and where the organization-level building is the main school associated with their account, have the ability to create and schedule managed assessment report exports.

1. Click AMP in the header.
2. Select Assessment Reports from the menu.
3. Click Auto Exports.
4. Click Schedule Auto Export.
5. Select SFTP for Export. If your organization already has an SFTP configured, skip to the next step to select your SFTP. If your organization does not have an SFTP server configured and this is your first time setting up an auto-export, you can configure the SFTP from the Auto Export area. 
   1. On the Auto Report Export page, click Add New SFTP.
   2. Enter the details to set up SFTP configuration.
   3. Click Save.
6. Select your SFTP from the SFTP menu.
7. Enter the file path for where the export will be sent to.
8. Click Next. If you need to cancel the auto export setup, click Cancel. 
9. Select the report types you want to export, and enter a title for the export in the Export Name field, then click Next.
10. Choose the frequency and date range for the export to run, then click Next. 
11. Confirm the information is accurate for your auto report export. Once confirmed, this export cannot be edited. If you need to make adjustments to your report, use the Previous button to amend any of the previous steps.
12. Click Create Export to confirm and complete the auto-export setup. If you need to make any changes to the report after it’s confirmed, you must delete the report and create a new one.

Exports Schedule

The Auto Exports area displays all scheduled exports. Use the Search function to help locate your export. If you need to make changes to an auto export, you must delete the report and recreate the report.

1. From the Auto Exports area, click the three vertical dots next to the report:
   
   

   

   
   
   
2. Choose Pause Export or Delete Export if needed.

View the Report

Reports are sent to your selected SFTP location as a zip file and labeled with a date and timestamp. Managed assessment reports may take up to 24 hours to populate in your SFTP. Report Information

The report only contains data for scored managed assessments. If no score has been processed for a managed assessment, the export will not include that data. 

The report generates a new export if the assessment is rescored or updated in a way that results in a rescore, for example, when there are new submissions or an instructor unsubmits a student’s submission and the student resubmits.