Automated course template distribution (controlled availability)

The automated course template distribution feature is currently in controlled availability. This means it won’t be available in your Schoology environment until it’s explicitly activated for your district.

District administrators must contact Schoology Support to request activation.

After activation, proceed to the steps to turn on course template mapping to assign the necessary permission to user roles.

Turn on course template mapping

1. Navigate to Permissions in your admin settings.  

2. From the Course Template section, select the Automated Course Template Distribution permission for the desired user roles.  

3. Click Save. Users with this permission will now have access to course template mapping. 

Access the mapping screen

1. Go to Courses and select My Courses.  

2. Select Course Templates.  

3. Select Map course templates to courses. 

This link is only displayed if course templates already exist. If none are created, the mapping screen will not be accessible. 

Map templates to courses

1. Go to Courses and select My Courses.  

2. Select Course Templates.  

3. Select Map course templates to courses. 

4. Search for a course template. Only active grading periods will display in the course search. 

5. Click Select Courses to begin mapping. Optionally:

   • Sort your course search

   • Browse all courses to review the full list.

   • Filter by mapped or unmapped courses

6. Select courses by:

   • Selecting all courses on the page.  

   • Clicking Select all # courses to select all results.  

7. Click Review to confirm your selections.  

8. To map additional templates, repeat the process. Previous selections will remain in draft.  

9. Click Save Mapping when finished. 

After mapping is saved, new sections created under the mapped courses will automatically have the template applied. The copy process begins approximately 60 seconds after section creation and may vary depending on the size of the template.

• Template copies are not retroactive—they only apply to sections created after mapping is saved.  

• Editing, searching, or filtering resets the course list view.  

• Grade settings are applied only with the first template distributed to a course.  

• Archived courses appear in search but will not be affected unless new sections are created. 

• The course selection max is 10,000.

Considerations

When using SIS provisioning

1. Use the SIS app to provision buildings, users, grading periods, and courses first. Do not provision sections yet.  

2. Map templates to courses.  

3. Sync sections—newly created sections will automatically receive the mapped template. 

When using CSV import

• Run the course template mapping import before importing sections.

• The course template mapping import will create the course shell in Schoology without any sections. 

When applying grade settings en masse

• Option 1

  • Map and save grade settings templates to courses before mapping and saving content-related course templates 

• Option 2

  • Manually distribute grade settings templates to courses before mapping and saving content-related course templates