Availability windows for Managed Assessments (AMP)

Overview

Assessment team members can set availability windows and daily submission windows when creating managed assessments. This allows administrators to control when students can attempt and submit managed assessments with minimal impact on day-to-day teaching.

The following settings control different parts of the assessment workflow:

• Availability window: The date range when students can access and submit the assessment

• Daily submission window: The time range each day when submissions are accepted

• Due date: A course-level deadline set by the instructor

Instructors can still set a due date even when availability and daily submission windows are configured.

Set an availability window

An availability window defines the date range when students can submit a managed assessment.

1. Navigate to a course, choose the managed assessment.

2. From Actions, select Settings.

3. For Availability Window, select Yes.

4. Select the Start Date that you want to open the managed assessment for submissions.

5. Select the End Date that you want to close the managed assessment for submissions.

6. Click Confirm. Student submissions for the managed assessment will now only be accepted during that window.

Availability windows for instructors

Instructors continue to access managed assessments when they are distributed to their courses. Availability windows do not limit instructor access or review.

Instructors can still:

• Review managed assessments

• Configure settings such as published or unpublished status, password, and grading category

• Submit instructor attempts on behalf of students

In the Course Materials page, managed assessments with an availability window or daily submission window display a note indicating when student submissions are accepted.

Set a daily submission window

A daily submission window defines the time range within each day that students can submit an assessment, within the availability window dates.

1. When the Availability Window is set to Yes, the Daily Submission Window option is displayed. Select Yes for the Daily Submission Window to configure the start and end time.

2. Enter a Start Time and End Time. The time zone is the same as your organization's time zone in System Settings.

3. Click Confirm. Student submissions for the managed assessment will now only be accepted during the daily submission window within the Availability Window.

Student access and submission

If a student is actively working on an assessment when the availability window closes:

• They can continue working

• They cannot submit the attempt

• A message appears indicating submissions are no longer accepted

• The attempt remains marked as In Progress

• Instructors can submit the attempt on the student’s behalf

If a student accesses the assessment during an allowed date range but outside the daily submission hours:

• They cannot submit the assessment

• A message appears indicating submissions are not currently being accepted

If an instructor publishes a managed assessment outside the availability window:

• Students cannot access the assessment content

• A message appears indicating submissions are not currently being accepted

If an instructor unpublishes a managed assessment:

• The assessment is removed from the Course Materials page for students

• Unpublishing overrides availability window settings

Instructor overrides and limitations

Instructors can edit managed assessments in a course using the assessment settings (gear icon). However, submission rules are controlled at the assessment level in AMP.

• Availability windows and daily submission windows cannot be overridden at the course level.

• Submission rules defined in AMP take precedence over course-level settings.