Display PowerSchool Special Programs alerts and student documents

Overview

The Schoology and PowerSchool Special Programs integration allows instructors and system administrators to review student educational plans, accommodations, and documents directly within Schoology.

To use this feature, your organization must use both PowerSchool SIS and PowerSchool Special Programs.

After the integration is set up, Special Programs features are available in these areas:

• Special Programs alerts in the course Members area

• Special Programs filter in the course Members area

• Special Programs filter in grading groups

• Special Programs doc viewer in the student profile

Requirements

Before installing the Special Programs app, confirm the following:

• Your PowerSchool SIS instance is upgraded to version 21.4.0.0 or later.

• PowerSchool Special Programs is installed for your organization (on-premise installations require the standard state model).

• A shared Identity Provider (IdP) is configured across all platforms (PowerSchool SIS, Microsoft SSO, or Google SSO).

• You are enrolled as a Course Admin to access student alerts, filters, and documents.

Install and configure the Special Programs app

After completing the preceding requirements, system administrators can install the Special Programs app in Schoology.

Copy the integration URL in Special Programs

1. From Special Programs, click Administration, choose Configuration, and then choose Integration.

2. Click Schoology Integration.

3. Click Configure Integration.

4. From the Schoology integration wizard, click Next.

5. Select and copy the custom integration URL to use when configuring the Special Programs app in Schoology.

Install and configure the Special Programs app in Schoology

1. Click the App Center icon and select App Center.

2. Locate the Special Programs app and select the title.

3. Click Install App.

4. Select I Agree to continue with the installation.

5. Click Add to Organization to install for your district.

6. From Organization Apps, click Configure for the Special Programs app.

7. Enter the form details.

   • For Custom URL, paste the custom integration URL from Special Programs into this field.

   • For Custom SAML URL, paste the same custom integration URL from Special Programs into this field.

8. Click Save settings.

9. From Organization Apps, click Install/Remove for the Special Programs app.

10. Select All Users and then select the Student role.

11. Click Submit.

Copy the consumer key and secret in Schoology

1. Click Tools and choose School Management.

2. Select Integration.

3. From Integration, select API.

4. Copy the Consumer Key and Consumer Secret to paste into the Schoology Integration wizard in Special Programs.

Complete the Schoology integration in Special Programs

1. If you have kept the Schoology Integration wizard open, click Next, and then Next to continue to the last step. Otherwise, navigate to the Schoology Integration wizard and click Advanced.

2. Select or enter the Schoology API URL.

3. Enter or paste the Consumer Key and the Consumer Secret that you copied from Schoology.

4. Click Finish. The School NID and Schoology API URL details are now displayed in the Schoology Integration tab within Special Programs.

Special Programs alerts

Special Programs alerts are displayed in the course Members area. These alerts help instructors identify students with educational plans, accommodations, or related documents that may affect instruction or assignments.

Different icons indicate the type of alert associated with a student:

• Document icon — Indicates Special Programs documents are available for the student. These documents can be opened from the student’s profile.

• Lettered or numbered icon — Indicates the type of Special Program associated with the student.

If alerts are displayed with a student’s name in Members, check the student’s Profile for any related Special Programs documents.

Review Special Programs alerts

1. Navigate to a course and select Members.

2. Locate alerts displayed with the student’s name.

3. Move the pointer over an alert to review the full text.

4. Select Special Programs to filter the list and display only students with alerts.

Create grading groups based on Special Programs

Use Special Programs alerts to help organize grading groups based on students’ educational plans. Instructors can filter for students in programs when creating grading groups.

1. Navigate to a course and select Members.

2. Click Organize members into Grading Groups.

3. Click Special Programs to filter course members to students with alerts only. Only one filter can be applied at a time.

4. Select the desired students and enter a Group Name.

5. Click Create Grading Group.

Students added to a special program after a grading group is created will not automatically appear in the group. Add these students manually if needed.

Review student documents

Instructors can access Special Programs documents on each student’s profile page. Use the Special Programs alert in Members to identify students with available documents.

1. From the student's profile page, choose Special Programs from the profile picture list. The Special Programs Doc Viewer displays all available documents:

   

2. Select a document title to open it in Special Programs in a new browser tab. Make sure you’re signed in to Special Programs; otherwise, you may be directed to sign in.

• Students and parents cannot access documents from the profile page. If a student attempts to navigate to the Special Programs area, the message No Special Programs Data Available is displayed.

• Only instructors with the following permissions can access documents:

  • Access user profile app Special Programs

  • View user profile data for app Special Programs 

Create a document

1. From the student's profile page, choose Special Programs from the profile picture list.

2. Click (Select...) From Create New Document, choose an option from the Select… list.

   

3. Select Go. You will be redirected to Special Programs, where you can continue creating the document.