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Link Planner to Google Account

This feature is available to Chalk Gold subscribers and teachers whose schools are subscribed to the Instruction Solution. You will not have this option if you are a free user.

While the planner can help you organize your lesson plans and school schedule in one place, there are ways to integrate it with other apps you may use. If you use a personal or school Google account, you can link it to your planner to share lessons with students in Google Classroom, export your schedule to Google Calendar, or link your Google Drive to add attachments directly to your lessons.

Share to Google Classroom

This feature is available to Chalk Gold subscribers and teachers whose schools are subscribed to the Instruction Solution. You will not have this option if you are a free user.

When you share lessons from your planner with your existing Google Classroom, the lessons are added as a public link. Any saved changes made to the original lessons will be viewable by the students in your Google Classroom.

Complete your Google Classroom setup before sharing lessons through the lesson planner.

You can share either single lessons, a day's worth of lessons, or a week's worth of lessons for all subjects to Google Classroom. If sharing a day or week's worth of lessons, you can select which subjects are visible by editing the Public Link settings for each given day or week. Do not to include information in your lesson plans that you do not want others to access.

  1. Navigate to your Planner. The planner view you choose depends on what you want to share.
    1. To share a single lesson: Navigate to the lesson you want to share to Google Classroom from any Planner view. Open the lesson and click the Options drop-down menu in the lesson editor, then click on Classroom.
    2. To share a full day of lessons: Navigate to the day you wish to share to Google Classroom from the Day Planner. Click the Share button for the date, then click on Google Classroom. For more information on how to edit which subjects are visible in your Public Link, read Share Public Links to Lessons for Specific Day, Week, or Semester.
    3. To share a full week of lessons: Navigate to the week you want to share to Google Classroom from the Week Planner. Click the Share button next to the date, then click on Google Classroom. For more information on how to edit which subjects are visible in your Public Link, read Share Public Links to Lessons for Specific Day.
  2. On the Sharing Lesson page, select which type of post to make on Google Classroom from the Action drop-down menu and add any additional information, such as the title or instructions for your post.
  3. Click Share.
  4. On the Google sign-in page, sign in to your Google Account with your credentials. If browser cookies are enabled, you may not need to log in each time you share a lesson to Google Classroom.
  5. Click Next to continue.
  6. Select the class you want to share your lesson with from the Choose Class drop-down menu.
  7. Here you can edit the details of your Google Classroom post, such as the title and instructions, which students can see the post, or the due date and point total if you are posting your lesson as an assignment. Your lesson will be attached to the post under Materials, and the information you entered in step 2 will already be filled in for the appropriate fields.
  8. When you have finished entering the information you want to send to your Google Classroom, click Post.
    1. Optional: You can schedule your lesson to be posted at a particular time by clicking on the three dots in the top-right corner of the window, then clicking Schedule.
    2. Select the date and time you would like your lesson to be made available to your students, then click Schedule to finish.

Your lesson has now been posted to your Google Classroom. Students can click on the attached link to view the lesson in their browsers. Click the View button to open your Google Classroom post.

Export to Google Calendar

When you export your timetable to an existing Google Calendar, you can review your scheduled classes alongside your personal daily calendars and have access to your scheduled lessons.

Changes made to the schedule of your exported calendar from Google Calendar will not be reflected in your planner. You must update your Timetable to reschedule the classes in your lesson planner.

  1. From the Lessons menu, choose Timetable.
  2. Click the Export button, then click Google Calendar.
    You can export your calendar for other semesters by selecting the semester and clicking Export Calendar. You can only have one semester's calendar exported at a time and will be prompted to unlink the previous calendars before proceeding.
  3. Sign in to your Google account, and click Allow to grant permission to access your Calendar.
  4. On the Export to Google Calendar page, click Export to begin the export process.
    The export process may take upwards of several minutes, but you will receive a notification when it has completed.
  5. The exported schedule will appear on your list of calendars in Google Calendar with the title of your semester. You can update the name and color of your calendar from within Google Calendar, but any scheduling changes will not be reflected in your planner.
  6. Click on the events on the calendar to view a link to your lesson. Clicking these links will take you to the editable lesson in the Week Planner and allow you to view your planned content for your classes.

Once your schedule is linked with Google Calendar, any changes made to the Timetable or any custom daily schedules in your planner will automatically be sent to Google Calendar.

The syncing process takes some time, so don't be alarmed if your updated timetable doesn't immediately appear in Google Calendar.

Add Google Drive Attachments

You can attach almost any file type to your lessons. You may want to minimize lesson plan attachments.

  1. Navigate to your lesson.
  2. Attach files using one of the following:
    1. Attach files from your computer by clicking the paperclip icon and using Upload File
    2. Attach files from your Google Drive using the Google Drive icon.
    3. Select your file and upload.

Mobile App

  1. Open the attachments screen from your Planboard day view or from inside a lesson.
  2. Select your attachments.
    1. From your Android device, tap the icon. 
    2. From your iPhone, tap the Paperclip button
  3. The app will prompt you to select where you would like to import your attachment from. Tap the appropriate location and select your attachment. 

The attachments will display on your Attachments page after you select them.

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