Infinite Campus Implementation and Configuration Guide

ou can use the Schoology Infinite Campus app to provision schools, terms, users, courses, and enrollments from Infinite Campus into Schoology. You can also send grades and graded items from Schoology to Infinite Campus using the course-level Infinite Campus Teacher App.

The Infinite Campus app leverages the IMS Global OneRoster standard to roster data from a third-party system and passes grades from Schoology back to that external vendor. This helps to keep roster and grade data in sync between Infinite Campus and Schoology and it removes the need for double-entry data.

Implement the Infinite Campus App in Schoology

• Contact your Infinite Campus rep to obtain your API information.
• Contact your Schoology representative to enable the app and assist with the implementation of the integration.
• Check to make sure that no usernames contain spaces in your Infinite Campus instance. Users with usernames that contain spaces will not sync from Infinite Campus into Schoology.

OneRoster

The Infinite Campus app leverages the OneRoster 1.1 and 1.2 specifications from IMS Global.

Organizations currently using OneRoster 1.1 may opt to migrate to 1.2. If you're a system administrator and you're interested in leveraging OneRoster 1.2, contact your Schoology representative.

Use the table below to see which features are supported in OneRoster 1.1 and 1.2

Information Transferred from Infinite Campus to Schoology

Schoology will pull the following information from Infinite Campus:

• School building information
• Users (teacher, student, and parent accounts)
• Grading periods/terms
• Courses, Sections, and Enrollments
• Grading Tasks (OneRoster 1.2 only)

• All of the information listed above will be managed in Infinite Campus and changes and updates will be transferred seamlessly to Schoology. However, it is important to note that to keep a consistent data model, any changes or updates made in Schoology will not be transferred to Infinite Campus.
• Custom Roles in Infinite Campus cannot be transferred to Schoology.

As a district, you may determine the frequency of updates between the two systems. The following options are available:

• Manual – The System Admin must manually sync each tab of the Infinite Campus app in Schoology.
• Scheduled – You can set the frequency of the automated sync of information from Infinite Campus to Schoology. Select Daily unless otherwise instructed by your Schoology representative.

Information Transferred from Schoology to Infinite Campus

Schoology will push the following information to Infinite Campus:

• Grade items (Assignments and Assessments)
• Grade updates (changes to grades)

• Grading category (OneRoster 1.2 only)
  
  

  

  Graded items created and updated in Infinite Campus will not be transferred to Schoology to establish a master data source for all information. Schoology is the master for changes to grade data, while Infinite Campus will remain the master for school, user, course, and enrollment data. To provide a consistent data model for your school, all grade changes should be managed from Schoology.

Grade Information Updates Between the Systems

Grade information is passed back from Schoology to Infinite Campus when a teacher chooses to sync the two gradebooks and cannot be scheduled. This is done using the Infinite Campus Teacher App.

Limitations to the Infinite Campus Integration

• OneRoster does not support the integration of attendance data. This means that attendance taken in Schoology will not be transferred to Infinite Campus. Schoology will work closely with your district to explain the best practices for handling this issue.
• OneRoster does not currently support Grading Task Mapping for assignments.
• Grading tasks must match between linked and cross-listed sections for grade passback.

Infinite Campus Integration Instructions

Before you install the Infinite Campus OneRoster app into your school or organization’s Schoology account, make sure you have the following items completed:

General Requirements

• Contact your Infinite Campus rep to obtain your API information.

• Check to make sure that no usernames contain spaces in your Infinite Campus instance. Users with usernames that contain spaces will not sync from Infinite Campus into Schoology.
  
  

  

  We strongly recommend that organizations do not sync over courses and enrollments that have been created in Infinite Campus until the schedule has been finalized for the year and set to "active." If the integration is configured with courses and enrollments scheduled to sync into Schoology while there are still "trials" of the schedule in Infinite Campus, duplicate courses may be created in Schoology from the existing trials.

Install the App

Once you have completed the general requirements above, request to install the Infinite Campus app to your Schoology System Admin account. To do this, contact your Schoology representative.

Infinite Campus App Configuration

Once you've completed the steps in General Requirements, you can start setting up your Infinite Campus app in your Schoology System Admin account. Start with the Configuration tab.

You will need to set up the Configuration, Schools, and Terms tabs before you can start syncing Users, Courses, and Sections from Infinite Campus to Schoology.

Configuration

There are special instructions for migrating from OneRoster 1.2.

1. From your Infinite Campus App Configuration page, select the Enable OAuth2 checkbox.
2. Enter the API information you have obtained from your Infinite Campus representative in the Infinite Campus OneRoster Domain, Consumer ID, Consumer Secret Key, and SIS Authentication URL fields.
3. If you plan to use this integration to pass grades back from multiple school buildings within the district, you must have a district-wide Learning license. Contact Infinite Campus for more information.
4. Click Save API Credentials.

• When entering the Domain URL, exclude /ims/oneroster/v1p1.
• If you plan to use this integration to pass grades back to Infinite Campus, the Consumer ID entered here should be provided by your Grading Services Configuration in Infinite Campus.
• If you plan to use this integration to pass grades back from multiple school buildings within the district, you must have a district-wide Learning license. Contact Infinite Campus for more information.

Infinite Campus Sync Timing Options

Use the Scheduling Options field in the Infinite Campus OneRoster Provisioning Sync Options area to choose whether the sync between Infinite Campus and Schoology is manual or scheduled, and set the frequency of the sync.

• Manual – The Acting User must manually sync the Infinite Campus app in Schoology.
• Scheduled – This setting provisions users, courses, sections, and enrollments from Infinite Campus into Schoology. You may also navigate to the respective tabs in the app and manually sync users, courses, or sections and enrollments at any time. Select Daily unless otherwise instructed by your Schoology representative.

The date and time scheduled for the sync is the time your data will be added to the queue, not the time the sync will be completed. For example, if you select 12 am - 3 am, that job will get queued at 12 am, and then will execute once the jobs get to the top of the queue.

Click Save Sync Options to save your settings. You can also change the settings at any time by re-saving the sync options.

Changing the time of your scheduled sync or initiating a manual sync resets the window of time until the next sync. For example, pushing a manual sync of Users at 2 pm on Monday causes the scheduled sync to wait 24 hours after the manual sync plus the time to the configured scheduled sync (e.g. 12a-3a). Therefore, the next scheduled sync of all data would occur on Wednesday after 12 am. This one-day grace period prevents any issues with overlapping syncs of the same provisioning data.

Infinite Campus OneRoster Active Year

The Active Year selected in this area determines which data is synced between Infinite Campus OneRoster and Schoology. For example, you can select 2017-2018 to provision users, courses, and enrollments based on the 2017-2018 year into Schoology and pass grades back to courses in that year in Infinite Campus.

When it is time to roll over to the 2018-2019 year, make the change in the Active Year area. Then, users, courses, and enrollments for the 2018-2019 school year will be provisioned into Schoology with the next sync, and grades for the 2018-2019 school year can be passed back to the Infinite Campus Grade Book.

The Active Year can be changed at any time, in case you need to come back and sync data from a previous school year.

Schoology Acting User

To make any changes to the Infinite Campus app, you must be the Acting User for the app and a Schoology System Administrator for your organization.

The Acting User sees the following message displayed in the Schoology Acting User area:

OneRoster 1.2 Configuration

If your organization is migrating from OneRoster 1.1 to OneRoster 1.2 and you have received confirmation from your Schoology representative to continue with the configuration, follow these steps.

1. Select OneRoster 1.2 under Required Settings.
2. Enter the API information you have obtained from your Infinite Campus representative in the Infinite Campus OneRoster Domain, SIS Authentication URL, Consumer ID, and Consumer Secret Key fields.
3. Click Save Settings.

• Once you configure OneRoster 1.2, you cannot return to the previous version 1.1.
• When entering the Domain URL, exclude "/ims/oneroster/v1p1".
• If you plan to use this integration to pass grades back to Infinite Campus, the Consumer ID entered here should be provided by your Grading Services Configuration in Infinite Campus.
• If you plan to use this integration to pass grades back from multiple school buildings within the district, you must have a district-wide Learning license. Contact Infinite Campus for more information.

Your Schoology team will provide additional guidance and instructions to ensure a seamless migration from OneRoster 1.1 to 1.2. You can work with your Schoology representative to use the Data Prep tool to ensure a successful integration.

Schools

Map your schools in Infinite Campus to your schools in Schoology on the Schools tab. You can also automatically create new Schoology schools based on your Infinite Campus schools.

In the Map Schools area, Infinite Campus schools are in the left column and Schoology schools are in the right.

1. If you already have buildings in Schoology, you can create a one-to-one mapping between the Infinite Campus building and the Schoology building.
2. If you do not want additional buildings in Schoology, you can map your Infinite Campus buildings into a single Schoology building.
3. If you don't have any school buildings in Schoology and want to automatically create them from your Infinite Campus buildings, select Create New Building in the drop-down list in the Schoology column.
4. You do not have to map all Infinite Campus buildings to Schoology. Unmapped buildings and their users, courses, and enrollments will not be provisioned in Schoology.
5. Click Save Changes to create or update the school mappings.

Terms

After you've completed setting up the Configuration and Schools tabs, you're ready to map your Infinite Campus Terms to your Schoology Grading Periods.

Once you create your schools, they are listed in the Terms tab of the Infinite Campus app.

If you already have grading periods in Schoology, you can create a mapping between the Infinite Campus terms to the Schoology grading periods. Make sure you're mapping to the correct school year, which is listed under Map Terms.

This mapping will look different based on your district’s system for organizing terms. Work with your Schoology representative to find the right configuration for your terms. For example, a one-to-one mapping would look like this:

If you don't have any grading periods in Schoology and want to automatically create them from your Infinite Campus terms, select Create new grading period in the drop-down menu in the Schoology column, then click Save Changes. This creates grading periods in Schoology with the name of the term, start date, and end date of the term as listed in Infinite Campus.

If a term is not mapped to Schoology, course sections associated with the term in Infinite Campus will not be provisioned in Schoology.

Once you've mapped the terms for each of the school buildings, click Save Changes. You can view the grading periods in Schoology from Grade Settings.

After setting up your Configuration, Schools, and Terms tabs, contact your Schoology representative before proceeding with the rest of the Infinite Campus integration. Your Schoology team will provide additional guidance and instructions to ensure seamless integration. You can work with your Schoology representative to use the Data Prep tool to ensure a successful integration.

Infinite Campus App Sync

After you have completed the Configuration steps above, and once you have worked with your Schoology representative to review the SIS data you have prepared, you can start the sync process using the steps below. This will begin the process of provisioning your Schoology organization with Users, Courses, and Enrollments from Infinite Campus.

Use this portion of the guide to set up the following tabs in the Schoology Infinite Campus App:

Users

To sync users from Infinite Campus to Schoology, you must select the role to which the account will be mapped on the Users tab.

1. Select the checkbox to the left of the school name. Users associated with multiple buildings in Infinite Campus only sync with one building into Schoology. Additional building associations must be added to Schoology.

2. Map the available roles (Administrator, Guardian, Staff, and Student) in Infinite Campus to the roles in your Schoology account.

   

   • Map and sync the Guardian role within the district-level school building to provision parent/guardian accounts into Schoology. This will also sync any parent-child associations designated in Infinite Campus.
   • OneRoster 1.2 provisions parent accounts at the school-level building instead of the district-level building.

Once users are created in Schoology by the OneRoster sync, any updates to their account information must be made in Infinite Campus. However, user accounts cannot be deleted in Schoology by deleting the account in Infinite Campus. If a user leaves your organization, you will need to remove their account in both systems.

Passwords are not included in the sync. Schoology auto-generates passwords for all users created from the sync. You can view and export passwords in Manage Users. These passwords can be used for login for any organization not using Single Sign-On. If required, school-issued passwords can be imported via a manual User Import.

Once you've mapped the roles for each of the school buildings, click Sync Users to begin your first Users sync.

If you do not want to provision certain roles in Schoology, you can select Do Not Sync.

Courses

To provision Schoology with the courses in your Infinite Campus instance:

1. Select the school(s) for which you'd like courses provisioned by checking the box to the left of the building name.

2. Click Sync Courses to bring the Infinite Campus courses into Schoology.
   
   

   

   Once courses are created in Schoology by the OneRoster sync, any updates to course information must be made in Infinite Campus. However, courses cannot be deleted in Schoology by deleting the course in Infinite Campus; you must delete the course in both systems.

Sections

To provision Schoology with the sections and enrollments in your Infinite Campus instance, select the school(s) for which you'd like sections provisioned. Then click Sync Sections/Enrollments to bring in Infinite Campus sections and enrollments into Schoology.

Student enrollments (users enrolled as members of the course in Schoology) will be updated based on the OneRoster sync. Course Admins enrolled directly in Schoology will not be removed by the sync, even if they are not enrolled as course admins in Infinite Campus.

Logs

Use the Logs area of the app to view the progress of your sync with Infinite Campus. The logs also allow you to detect any errors occurring during the sync.

Use the drop-down menus to filter to a specific school and/or sync type. For example, if you are looking into an issue with a specific user’s account, filter to that school and Users. Click the arrow to the left of the error message to expand for more details.