Manage user roles, profiles, and pictures | Schoology Learning

Use the Roles/Advanced tab in Manage Users to update roles, profile pictures, preferred names, schools, and graduation year information.

Profile picture

This picture appears in the profile of the associated user

Click the profile picture to edit it for a specific user.
Click the Attach Files button to add a new picture.
You can attach a .jpg, .gif, or .png file. The maximum file size is 5MB/file.
Click Remove Picture to remove the photo.

You may bulk import user profile pictures.

Title

You can select a title, such as Mr., Mrs., Dr., from the list.

User

This column displays the user's name.

Clicking an individual user's name takes you to their profile page.
If the user has a Unique ID, it appears in gray with their name.

Preferred name

Add a preferred name and choose how it displays. The preferred name can replace the first name or display alongside it.

Add a preferred name

Select Tools and choose User Management.
From Manage users, select Roles/Advanced.
Enter a value in Preferred Name.
Choose one of the following options:
- Replace First Name with Preferred Name
- Display both First Name and Preferred Name
Select Save Changes.

To remove a preferred name, delete the existing value and select Save Changes.

Role

Assign a role to a user.

Administrators can also manage roles, including adding, renaming, deleting, and designating roles as Faculty.

School

Review and update the schools associated with a user. This option may not be available in all organizations.

Grad year

Store graduation year information for a user. This field can be included in exports and used for filtering.

Profile

Add, edit, or remove information in a user's profile.

Change roles for multiple users

From Tools, select User Management.
Select Roles/Advanced.
Select the users.
Click Select Bulk Action and choose Change roles to.
Select a role from the list.
Select Save Changes.

Change school for multiple users

From Tools, select User Management.
Select Roles/Advanced.
Select the users.
Click Select Bulk Action and choose Change main school to.
Select a school.
Select Save Changes

Import user pictures

Import profile pictures for multiple users at once. Supported file types are .jpg, .png, and .gif.

Prepare image files

Name each image file using either the user's username or school unique ID, depending on the update method you will use during import.

If you match files by username, make sure every user account has a username in Schoology.
If you match files by school unique ID, first export your user list and include the Unique User ID field.

The school unique ID is different from the Schoology user ID. The school unique ID is used to match users with external systems during imports and exports.

For properly scaled thumbnails, images should be 35 × 32 pixels.

Create a ZIP file

After naming each image file, compress all image files into a single ZIP file.

Do not include folders within the ZIP file. Place all image files in the root of the ZIP file.
The ZIP file must be 50 MB or smaller. If your images exceed this limit, create multiple ZIP files.

Upload and confirm

Select Tools and choose User Management.
Select Manage Users.
Select the Roles/Advanced tab.
Select Import user pictures.
Select your Update Method, either School UID or Username, to match how you named your image files.
Select the ZIP file you prepared.
Click Upload File.
Schoology displays the first 48 images as a preview. Verify that each image matches the correct user and make any necessary adjustments before completing the import.
Select Confirm to complete the upload.