Schoology Learning
Schoology Learning
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Manage user roles, profiles, and pictures

Use the Roles/Advanced tab in Manage Users to update roles, profile pictures, preferred names, schools, and graduation year information.

Profile picture

This picture appears in the profile of the associated user

  • Click the profile picture to edit it for a specific user.

  • Click the Attach Files button to add a new picture.

  • You can attach a .jpg, .gif, or .png file. The maximum file size is 5MB/file.

  • Click Remove Picture to remove the photo.

You may bulk import user profile pictures.

Title

You can select a title (Mr., Mrs., Dr., for example) from the list.

User

This column displays the user's name.

  • Clicking an individual user's name takes you to their profile page.

  • If the user has a Unique ID, it appears in gray with their name.

Preferred name

Add a preferred name and choose how it displays. The preferred name can replace the first name or display alongside it.

Add a preferred name

  1. From Tools, select User Management.

  2. Select Roles/Advanced.

  3. Enter a value in Preferred Name.

  4. Choose one of the following options:

    • Replace First Name with Preferred Name

    • Display both First Name and Preferred Name

  5. Select Save Changes.

To remove a preferred name, delete the existing value and select Save Changes.

Role

Assign a role to a user.

Administrators can also manage roles, including adding, renaming, deleting, and designating roles as Faculty.

School

Review and update the schools associated with a user. This option may not be available in all organizations.

Grad year

Store graduation year information for a user. This field can be included in exports and used for filtering.

Profile

Add, edit, or remove information in a user's profile.

Change roles for multiple users

  1. From Tools, select User Management.

  2. Select Roles/Advanced.

  3. Select the users.

  4. Click Select Bulk Action and choose Change roles to.

  5. Select a role from the list.

  6. Select Save Changes.

Change school for multiple users

  1. From Tools, select User Management.

  2. Select Roles/Advanced.

  3. Select the users.

  4. Click Select Bulk Action and choose Change main school to.

  5. Select a school.

  6. Select Save Changes

Import user pictures

Import profile pictures for multiple users.

  • The file name for each picture must match the user's Unique ID or Username.

  • Place all pictures in a ZIP file.

  • ZIP files cannot contain nested folders.

  • The ZIP file must be 50 MB or smaller.

  • For properly scaled thumbnails, images should be 35 × 32 pixels.

  1. From Tools, select User Management.

  2. Select Manage Users.

  3. Select the Roles/Advanced tab.

  4. Select Import user pictures.

  5. Upload the ZIP file.

  6. Review the photo-to-user matches.

  7. Select Confirm.